Reference sheet: 6 pages, US Letter
Seal of the State of Hawaiʻi

Reports to the Legislature: Reference Sheet

For state departments and agencies submitting reports electronically
capitol.hawaii.gov/reportstoleg

Before you start

  • Save the report as one PDF, up to 500 MB. The first page must be the transmittal letter, followed by the report.
  • The PDF must not be password protected; the site will reject it.
  • The PDF must be accessible (Section 508): tagged, titled, with a language, image alt text and searchable text. Problems get a warning now; after the accessibility mandate takes effect, failing PDFs are rejected.
  • Have the date printed on the transmittal letter and the resolution, session law, HRS section or other authority the report is submitted under.
  • You do not need to deliver paper copies to the Senate President or House Speaker. Both offices see submissions on this site and review them before the report is numbered and filed (usually as a “DC”).

Signing in

The Sign in page: Username and Password fields, a Sign in button, and links for Forgot your password and Email me a sign-in code instead.

With your password

Enter your department's username and password, then select Sign in. Passwords are case-sensitive. After 10 wrong tries the account locks for 15 minutes.

With an emailed code

Select Email me a sign-in code instead, enter your username, and type the 6-digit code from the email. Codes expire after 10 minutes and work once.

Forgot your password?

Select Forgot your password? and enter your username. We email a link to the address on your account; it expires after 30 minutes and works once.

No email on your account?

Use Ask the Clerks to reset your password (under Forgot your password). The Clerks will call you back, confirm who you are, and give you a temporary password. You'll choose your own when you next sign in.

Never share a password by email. The Clerks will never email you one.

Finding your way around

The site header: Reports to the Legislature, with Submit a report, My submissions and Help on the right, and Signed in as, My account, Change password and Sign out below.

Submit a report is the form (pages 2–4). My submissions lists your reports and lets you remove one (page 5). Help has this sheet and the Clerks' numbers. My account (page 6), Change password and Sign out are next to your name. On a phone, select Menu at the top right to see these links.

Prepared by the Hawaiʻi State LegislatureOctober 2026 · Page 1 of 6

Submit a report (1 of 2): details

Nothing is sent until you select Submit report on the review page
capitol.hawaii.gov/reportstoleg
The Report section of the form: Department or agency (1), Title of the report (2) and Transmittal letter date (3).
  1. 1Department or agency is filled in from your account. Change it if needed; it appears in the measure title as “From the …”.
  2. 2Title of the report. Type the title only. Don't add the law or HRS section here; that goes in step 4.
  3. 3Transmittal letter date. Pick the date printed on the transmittal letter, not today's date.
The Pursuant to section with checkboxes for Resolution, Session law, Hawaiʻi Revised Statutes (HRS) and Other. HRS is checked and shows Section 304A-2159.
  1. 4Pursuant to. Check every box that applies; its fields appear when you check it. Format the text like these examples:
    • Resolution: HR10 or SCR44 SD1, plus the 4-digit SLH year
    • Session law: Act 100 or Act 56 Section 103, plus the 4-digit SLH year
    • HRS: Section 179D-29 or Chapter 23. Include the word “Section” or “Chapter”; “, HRS” is added for you.
    • Other (only if none of the above apply): Honolulu City Council Resolution 15-79 CD1 or Article VII, Section 10, of the State Constitution
Prepared by the Hawaiʻi State LegislatureOctober 2026 · Page 2 of 6

Submit a report (2 of 2): file

Then continue to the review page
capitol.hawaii.gov/reportstoleg
The File and comments section: Report (5) with the attached file name, Additional comments (6), the Measure title preview (7), and the Continue to review button (8).
  1. 5Report. Choose the PDF (transmittal letter first). Large files show an upload progress bar; keep the page open until it finishes.
  2. 6Additional comments (optional) go to the Clerks with the report.
  3. 7Measure title preview updates as you type. Read it: this sentence becomes the measure's title.
  4. 8Select Continue to review. If something is missing, the page lists every problem at the top. Your file stays attached, so you don't need to choose it again.

Avoid these common errors

  • Leaving out “Section” or “Chapter” in the HRS box
  • Using the upload date instead of the date on the transmittal letter
  • Putting the session law or HRS section in the report title (it then repeats in the measure title)
  • Forgetting the transmittal (cover) letter as the first page of the PDF
Prepared by the Hawaiʻi State LegislatureOctober 2026 · Page 3 of 6

Review and submit

Check everything, then submit once
capitol.hawaii.gov/reportstoleg
The Review your submission page listing From, Dated, Transmitting, Pursuant to, Report file and the Measure title (A), with Submit report (B), Edit, and Discard and start over.
  1. ACheck every line, especially the measure title. Select Edit to fix anything; your entries and file are kept. Select the file name to open the PDF you attached.
  2. BSelect Submit report once. If the site warns that a report with the same title and date was already submitted, check My submissions before continuing.

After you submit

The confirmation message: Your report has been submitted. Reference number 4565. The Senate and House Clerks have been notified.

The confirmation shows your reference number. Keep it if you need to contact the Clerks about the report.

The Senate and House Clerks are notified automatically, and the file is published on the Capitol website. The page also has buttons to Submit another report or View my submissions.

Prepared by the Hawaiʻi State LegislatureOctober 2026 · Page 4 of 6

My submissions

Status of your reports, and how to remove one
capitol.hawaii.gov/reportstoleg
The My submissions page with search and year filters and a table of four reports. Status (C) shows Received, In review, Deletion requested and Filed. Actions (D) shows Delete, Request deletion, Withdraw request and Request deletion.

Lists your reports, newest first. Search by title, file name or reference number, filter by year, and use Open PDF to see the file.

  1. CStatus. Received: the Clerks haven't started on it. In review: they have. Deletion requested: you asked them to remove it. Filed: numbered and filed with the Legislature.
  2. DActions. While a report is Received you can Delete it yourself; its file is removed from the Capitol website. After that, use Request deletion and give a reason; the Clerks review it and email you. You can Withdraw request while it's pending.

Submitted the wrong file? If the status is still Received, delete it and submit again. Otherwise use Request deletion.

Need help?

Senate Clerk: 808-586-6720  ·  House Clerk: 808-586-6400

Prepared by the Hawaiʻi State LegislatureOctober 2026 · Page 5 of 6

My account

Check your account's contact details, and ask the Clerks to change them
capitol.hawaii.gov/reportstoleg
The Account details section (E) of the My account page: Username, Department, Email, Phone and Contact.
  1. EAccount details. Your username, department, email, phone and contact name. Password reset links and sign-in codes go to this email, so keep it current. Only the Clerks can change these details. To change your username or department, call them (page 5).
The Request a change to email, phone or contact section (F), open, with Email, Phone, Contact name and Note for the Clerks fields and a Send request to the Clerks button. The contact name has been changed to Leilani Kahale.
  1. FRequest a change. Open it, change the email, phone or contact name, add a note if it helps (for example, why the contact changed), and select Send request to the Clerks. The Clerks may call to confirm, and may correct the details, before they apply it. Your account doesn't change until they do.
A change request (G) marked Waiting for the Clerks, showing the contact changing from Kalani Akana to Leilani Kahale, the note, and a Withdraw request button.
  1. GWaiting for the Clerks. The page shows each detail's current and requested value. You can have one request at a time; select Withdraw request to cancel it, for example to fix a typo, then send a new one. When the Clerks finish, the page says whether your request was applied or declined.